What is the Electronic Timesheet (Etimesheet)?
The Electronic Timesheet, also known as Etimesheets, is a service accessible on a public, safe and secured website for WPCS and IHSS providers to enable them to submit their timesheet electronically. Using this Etimesheets online application, the provider will be allowed to enter the hours worked and spent for the IHSS recipient and then he or she can submit the timesheet electronically via the internet. If the IHSS recipient is at the same time enrolled in the Electronic Timesheet system, then the recipient may need to approve or even reject a timesheet online.
Be aware of the fact that the Electronic Timesheet (Etimesheet) service is optional and not required. Those people who would like to continue receiving paper timesheets need to do nothing and the timesheets will continue as normal. However, if the IHSS provider and recipient, both decide to take part in and fulfil electronic timesheets, then they will need to complete an enrollment process.
Electronic Services Portal
The Electronic Services Portal (also known as ESP) is an official website that enables providers to take care of all their payroll needs online via using their devices, such as a tablet, laptop, smartphone, or computer. Recipients have the opportunity to approve or reject timesheets electronically and also, providers can complete and then submit their online Etimesheets, view payment status, their history, sign-up for and make some changes to Direct Deposit. Finally, they can submit Sick Leave Claims.
Electronic Service Portal Registration
If you want to register to Etimesheets IHSS ca gov, then you should use the Electronic Services Portal Website to go to the following website: www.etimesheets.ihss.ca.gov. You need to visit the website to set up your first account, then select the link that says "Register Here", and follows all the online prompts.
On the main page, also known as a Welcome page, you should choose "I am a Recipient" if you are a recipient or select "I am a Provider" if you are a provider. After that, you will need to click on the "Begin Registration Process" link to follow the 5 easy-to-follow steps to complete the registration process.
Note that the following personal details are required for registration at the Electronic Timesheet Website, these include:
- Your First Name
- Your Last Name
- A 9-digit provider number (if you are a provider)
- 7-digit case number (if you are a recipient)
- Date of your birth
- The last 4 digits of your Social Security Number (SSN).
*Also note that your private information (mentioned in the above list) is not stored in the IHSS ca gov website. This information is mainly used for the initial verification against what is saved and stored in the payrolling system.
You can register for the IHSS ca gov website to:
- View timesheet and payment statuses, history, etc.
- To enter and then submit timesheets.
- Receive no longer mail paper timesheets.
- Request extra timesheets.
- Enrol in direct deposit.
- Claim sick leave.
The IHSS ca gov Service Desk is accessible to help recipients and providers who need assistance with the Electronic Services Portal Website. To receive assistance, you need to contact the IHSS Service Desk at (866) 376-7066. It is recommended that you contact the help team during business hours from 8 am to 5 pm, Monday through Friday (Nore: excluding major holidays).
Etimesheets IHSS ca gov login
To login to IHSS ca gov, you need to go to the following website: www etimesheets.ihss.ca.gov/login; On the lift side of your screen, you will see the login section. Enter your user name which is case sensitive and then enter your password.
Note that, the IHSS account password is case sensitive and must include at least 8 characters (maximum character length must be 32) in length and include a combination of letters and at least 2 digits. IHSS passwords are required to be reset every 180 days. You will immediately see the countdown that begins 14 days before the expiration of your password on the Login screen.
How to fill out the Electronic Timesheet?
On the "Time Entry" screen you will need to choose your recipient for whom you would like to enter a specific time. You should choose the timesheet pay period, together with the week and day. A daily time entry pop up window will appear, which will enable you to type in the hours and minutes you worked for each day. Once you have made your electronic time entries, you will need to click on the 'Save Hours' button.
While filling out your electronic timesheet, be aware of the fact that you will receive error messages for mistakes. In this way, the system warns you if you get any type of violation. At this point, you can select to go back and change the hours you have entered so that you do not get a violation. Note that you cannot enter hours that you are not accepted to work. If you ignore the system warning notifications and enter or even submit incorrect hours, then be ready that you will receive a violation.
After completing Etimesheet, you will be immediately taken to the screen where you will have to read the Declaration Paragraph. Here you should check the box that you agree to the terms and then click on the ‘Electronically Sign & Submit for Recipient Review’ Button.
Note that, there are no changes to the "Due Dates" which are always in place when using paper timesheets. The Due Date is always the same. Etimesheets should be submitted on or right after the end of the pay period, or at least after the last day worked. For instance, if you worked until 31 May, then you should submit the electronic timesheet (Etimesheet) on or right after 31 May.
Timesheets that are received before the end of the pay period will not be processed right until the end of the pay period and hence, as a result, your payment could be delayed. Instead of using the US Postal Service to email the Etimesheet, a person will submit the completed timesheet via his or her electronic device (such as a tablet, smartphone, laptop computer, PC, or desktop computer).